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How to find The Best Queenstown wedding venues in 6 easy steps

Are you still searching for your Dream Venue after Googling and researching dozens and dozens of Wedding Venues?  Are you starting to suffer from VOGCF (Venue Over-Googling Chronic Fatigue)?  Until you lock in your Dream Venue and a date, it’s almost impossible to book any of your vendors.  This is why finding your Dream Venue (and a Date) should be your number one priority! 

But when you start Googling wedding venues in Queenstown, the sheer number of the results can be quite overwhelming.  How are you supposed to sort through all those hundreds of venues to find the one that is;

  • Perfect for you?
  • Affordable?
  • Available?

What’s the best way to research Queenstown Wedding Venues and quickly and easily find the perfect needle for you in what is a very, very large haystack? 

I’m going to walk you step-by-step through the advice I give to my couples when it comes to researching and booking Wedding Venues.  Below are a few tips that have helped my couples by making it quicker and a lot easier for them to narrow down their list of potential wedding venues and, ultimately, find their Dream Venue.

blog post dream queenstown wedding venues

step #1: download my humongous list of queenstown wedding venues & vendors and save your hours & hours of googling

As well as being a full-time Wedding Photographer, I am also the author of the Queenstown Wedding Blog (Q.W.B.).  The Q.W.B. is primarily a directory site listing hundreds of local Wedding Vendors & Venues.  Because I am a Wedding Blogger as well as a Wedding Photographer, over the years I have helped literally hundreds of couples find their Dream Venue and Vendors.  A few years ago I packed all the knowledge I had about Queenstown Venues & Vendors into one ginormous document and made the list publicly available to help couples just like you.  I call this list my Humongous List of Queenstown Wedding Venues & Vendors and you can get instant access to it here.


step 2: be sneaky and smart when it comes to searching in google

Even for local couples, Google is still often the first step when it comes to researching Wedding Venues.  So, what is the best way to quickly find as wide a range of Venues as possible?

use unique modifier keywords to refine your search

Most small businesses spend a lot of time and money researching and implementing keywords to market their businesses online.  You can use the same approach to help you find Queenstown Wedding Venues that are more likely to be a good fit for you.  Or to find venues that are so deeply buried on Google you might not otherwise find them.  As an example, think of keywords or phrases that describe the kind of venue you are looking for.  Or words that describe the kind of wedding experience you are after.  Eg you might search for “vintage queenstown wedding venue”  instead of “Queenstown Wedding Venue”.  Other examples are “vintage queenstown wedding venue” or “intimate queenstown wedding venue”.

It might also be helpful to re-order or use slight variations on your original search phrase.  Eg as well as searching for “queenstown wedding venue” you might also want to try searching for;

  • wedding venues queenstown
  • queenstown ceremony venue
  • queenstown reception venue
  • ceremony venue queenstown
  • reception venue queenstown

go under-cover!

If you use Google Chrome, it might be worthwhile trying a search in Incognito mode to see if it yields different results.  (Here’s a video explaining how to use Google Chrome’s Incognito Mode).  Incognito mode forces Google to ignore your location and any other data (eg past browsing history).  This can sometimes give very different search results to a normal search.

dig deep.

Dig deeper than just the first page of Google.  I would recommend searching at least the first 10 pages of Google search results.

step 3: elimination by email

#1 .  Make a short list of your preferred Wedding Venues and get an email address for all of them.

#2 .  Send a friendly but to-the-point email that tells them a little bit about you/your wedding and asks the vital questions.  (Friendly is key because humans are humans and, professional or not, people tend to treat you nicely if you treat them nicely.  Plus, if you end up booking that venue, yo

  • Is their venue available on your preferred date/s?
  • Is it in your budget?
  • Will it accommodate the number of guests you are expecting?  How about if your guest list swells by 10%?

#3 .  Cross all those Venues that don’t make the cut off the list.  After that, move on to the next Step.

step 4: ask more questions and reorder your preferred venues if necessary

Now that you have probably narrowed down your list of solid contenders to a more manageable number, ask more detailed questions.  The idea here is to eliminate instantly all those Venues that are never going to be suitable.  It might seem like a bad thing when you most of your potential Venues get eliminated straight away.  But this is actually a good thing!  The sooner you can eliminate those Venues that are never going to work anyway the better.

By now you have refined your list of possible Venues based on their responses to your first few vital questions.  Now, you can get more in-depth with any questions for your strong contenders.  Check out this post from Southern Bride on questions to ask your Venue.  But asking too many questions that are obviously copies off the internet can seem a bit rude and untrusting.  Now, at this point you may ask “Why should I care if my questions seem rude?”.  But keep in mind that the Venue in question might end up being YOUR Venue.  Everything you do that builds a good relationship with your Vendors/Venues will help you to have a more relaxed, fun and natural wedding.

step 5: check out your preferred venues in person

No matter how much research you have done, there is no substitute for visiting your venues in person.  Remember the following when doing Venue Inspections;

If you can, visit the Venue at the time of day you are most likely to be there.  Ie if it’s a Ceremony Venue try to visit at their recommended Ceremony time.  (If in doubt, around 3pm is a pretty standard ceremony time in Queenstown for a summer wedding).

If you have a good feeling about the Venue and you also have a preference for key Vendors like photographer or caterer, it might pay to meet with them on the same day.  You might even consider meeting with the Photographer/Caterer at the Venue after your Venue tour.  (Only if the Venue allows it obviously).

step 6: lock it in!

Hopefully by this point you have found your Dream Queenstown Wedding Venue.  Now all you need to do is pay the deposit and lock it in.  After this, you will have a date and can really start planning and booking the rest of your Vendors!

other useful posts and articles

If you found this blog post helpful, you might also enjoy;

This blog post on Queenstown Wedding Venues

The Ultimate Queenstown Wedding Photography Guide

7 Easy Steps To Finding Your Dream Queenstown Wedding Photographer

EPIC Queenstown Snowboard Wedding!! At Coronet Peak…on snowboards…in a snow storm!!

Nick & Nina’s Unconventional Thurlby Domain Elopement

Louise + Tom’s Breathtakingly Beautiful Queenstown Winter Wedding

Megan & Simon’s Stunning & 110% fun Backyard Southland Wedding

How To Find Your Dream Queenstown Wedding Venue

If you are still searching for your Dream Venue and would like to pick my brains on the topic, feel free to get in touch with me via the contact form below.  I’m happy to help regardless of whether you are looking for a photographer or not.

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